Benefits Specialist (647)


Competitive Compensation + Benefits

- United States -- Florida -- Tampa

Job type

16 April 2021



Why Work For HAYS?

Join one of the fastest growing staffing companies in the U.S. As one of the largest global recruiting firms, you can take pride in providing the best service to our clients and candidates. On top of that, you'll work with great people in a fun atmosphere.

Our Commitment to You

Total Rewards: We offer a competitive salary, 401k with matching, ESPP, 10 paid holidays and 22 days PTO and flexible benefit plans to meet your unique personal needs, including 100% company paid employee medical plan option.

Learning & Development: Our employees receive cutting-edge training throughout all levels of your career at Hays, including trips to our U.S. headquarters in Tampa for new hire training, advanced and master level skill enhancement, emerging leader and advanced leadership development. We'll equip you with the specialized skills, knowledge and support so you can quickly become prosperous in your new role.

Career Progression: Hays employees have a clearly defined career progression path based on meritocracy, not who you know. There are different paths to choose in a career with Hays..

Our Culture: Our world-wide reach allows us to work with clients across multiple countries, opening doors to unparalleled opportunities. Within our offices, we support one another and celebrate successes together. We are also dedicated to helping others through our charitable work within our communities.


Passionate About People - Ambitious - Expert - Insightful - Innovative - Do the Right Thing


Will resolve complex benefits issues, complete transactional processes, and provide ongoing employee support. Responsible for keeping benefits in compliance and assisting with the administration and data maintenance of benefits programs, including medical, dental, vision, life insurance, short- and long-term disability, voluntary benefits, paid leave and 401(k).


  • Performs quality checks of benefits-related data
  • Partners with the benefits analyst to fix any identified data and system issues pertaining to employee benefits
  • Assists with employee and manager benefits inquiries often handling more complex questions and resolutions
  • Reconciles HSA, FSA, and 401(k) elections against vendor records
  • Reports weekly demographic changes to People Services, Payroll and 401(k)
  • Responsible for keeping benefits plans in compliance by monitoring regulatory changes, deadlines, performing tasks and escalating risks
  • Responsible for monitoring ACA employee classification, ensuring employees are classified correctly and raising any potential risks proactively
  • Enters benefit deduction changes into the payroll system weekly, ensuring deductions are entered in accurately
  • Reconcile monthly and quarterly benefits invoices and submit applicable check requests or notifications to Accounts Payable
  • Assists with the open enrollment process and ACA annual filing
  • Ensures necessary plan documents are in place and government-mandated disclosures, e.g. summary documents, are distributed to eligible employees.
  • Assists with benefits plan changes and communication as necessary
  • Other Benefits related tasks as needed


  • Extensive knowledge of employee benefits and applicable laws
  • Ability to follow through and see tasks to completion
  • Ability to be proactive and ensure accuracy
  • Excellent oral and written communication skills
  • Excellent problem-solving and analytical skills
  • Ability to raise issues proactively and in a timely manner.
  • Well-developed team skills, unquestioned integrity
  • Strong technology aptitude with excellent MS Office suite skills
  • Ability to manipulate data to solve problems and improve process
  • Proven customer service, organizational and collaboration skills


  • Bachelor’s degree in Human Resource Management, Business, Finance, Accounting, or related field
  • 3-5 years of direct experience in employee benefits
  • Experience with self-funded health plans a plus
  • Experience with HR/Payrollsystems (MS Dynamics GP a plus)
  • Experience handling sensitive HR data and issues

More about Hays

We are the world's leading recruitment experts. Last year we placed 70,000 people in permanent jobs and over 240,000 people into temporary roles globally. employ over 10,800 recruiting experts in 33 markets, with opportunities for growth, leadership and travel.

We enjoy an exclusive global partnership with LinkedIn and are recognized as the most socially engaged recruitment firm with over 2 million followers.

We are rapidly expanding our footprint across the USA, so there's lots of opportunity to make your mark in your local market, move to a new city or country.

Life at Hays

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Hays is committed to building a thriving culture of diversity that embraces people with difference backgrounds, perspectives, and experiences. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local laws. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees.

Contact information

Katie Wallace

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